Arizona Electronic Records Access Bond

Any business or organization that seeks to purchase electronic personal information, such as motor vehicle records, from the Arizona Department of Motor Vehicles (DMV) must be bonded. The bond required is an Arizona Electric Records Access Bond, also called an Arizona MVR Bond.

This bonding requirement is set by the Arizona Department of Transportation (ADOT).

An Arizona Electronic Records Access Bond is a financial assurance. This surety bond ensures that the business receiving personal electronic information will pay for financial damages if they commit fraud while accessing or distributing public records.

If they use the information unlawfully, ADOT or any other affected party can make a claim against the bond to help recoup losses.

Every Arizona Electronic Records Access Bond is a contract between three parties:

1. Principal – the company applying to access electronic information from ADOT.
2. Obligee – the organization asking the principal to get bonded (ADOT).
3. Surety – the company that issues the bond (ex. Lance Surety Bonds). They will initially pay for any bond claims. However, the principal must then pay them back in full.

This bond is in place to protect ADOT and the public. It deters fraud by guaranteeing that the business pulling public records is financially liable if they commit fraud or otherwise misuse the information, as outlined in the Arizona Revised Statutes, Title 28, Chapter 2, Article 5.

Common individuals and businesses that need an Arizona Electronic Records Access Bond include, but aren't limited to:

• Licensed automobile dealers
• Private Investigators
• Attorneys
• Insurers
• ADOT employees

An Arizona Electronic Record Access Bond costs as little as $100. The cost of this bond is based on how many public records you pull monthly and your credit score.

• Monthly Record Volume – the estimated highest number of records you will pull in a month determines the amount of your bond (penal sum). Say it's 200 records and each record costs $6. You will take that amount and multiply it by 3 to get your penal sum.
  
  $6 x 200 = $1,200
  
  $1,200 x 3 = $3,600 (penal sum)

• Your Credit Score – Using the example above, the bond required needs to be in the amount of $3,600. However, this is not how much your bond costs—you only pay a small fraction of this. The percentage you pay is based on your credit score. See the chart below.

Get a Free Bond Quote

1. Apply for Your Electronic Records Access Bond

Fill out an online bond application. Information that you will need on hand includes:  

• Bond Name (Arizona Electronic Records Access Bond)
• Bond Amount (Varies; see section above)
• Contact Information

Note that this bond must be issued by a surety company licensed to do business in Arizona. Lance Surety Bonds is licensed in all US states.

2. Receive Your Free Bond Quote

Check your inbox for your bond quote. This email generally arrives a few minutes after you submit your application. Don't forget to check your Junk Mail.

3. Pay Your Invoice & Get Your Surety Bond

Follow the instructions in the email to pay for your bond online. You will receive an electronic bond copy as soon as payment clears. The bond must be on file with ADOT before your Electronic Data Service Commercial Application is approved. The address to send the application and bond to is:

Mail Drop 502M
Electronic Data Services

Motor Vehicle Division
PO Box 2100

Phoenix, AZ 85001-2100

We can send your Electronic Records Access Bond to the department for you. Or we can mail it to you, and you can forward it yourself.

Your bond must be renewed annually if you access records for over 12 months. The exception is if you are on a monthly payment plan or have a multi-term bond. Note that your bond must be active for as long as you have been granted access to electronic records.

To cancel your bond, contact your surety company.

At Lance Surety Bonds, we have bond claim specialists on staff who will investigate your bond claim, answer questions, and guide you through the process. This helps ensure that you aren't paying for invalid claims and are informed every step of the way.

If your bond claim is valid, we will pay initially and then set up a plan with you for repayment.

Linda recently had a $2,000 claim made against her bond. With the documentation she provided, our surety experts were able to prove that the claim was invalid. She didn't have to pay anything for the false claim.

Valid Arizona Electronic Records Access Bond claims include:

• Failing to pay fees to ADOT for record retrieval.
• Using public records to commit fraud.
• Handling records in any way forbidden by the Arizona Revised Statutes, Title 28, Chapter 2, Article 5.

How long does the bonding process take?

Since the Arizona Electronic Records Bond tends to be in a smaller amount, we are able to get most candidates bonded within an hour or so.

The quickest way to get bonded is to use our free online bond application. It provides an instant bond quote, and it's available 24/7.

Can the bond be canceled, and is a refund available?

Yes, your bond can be canceled. We offer refunds for the remainder of your bond period. For example, if you paid $120 to get bonded for a year and canceled with 4 months left on your term, we would refund you $40.

Can I obtain a bond with bad credit?

Yes, you can get an Arizona Electronic Records Bond with bad credit. At Lance Surety Bonds, we frequently get applicants with bad credit bonded—many of which were previously turned down by other bond agencies.

Get Your Free Bond Quote Today

ADOT Electronic Information Access Application. (n.d.). Retrieved April 16, 2025, from
https://apps.azdot.gov/files/mvd/mvd-forms-lib/96-0186.pdf

Arizona Revised Statutes. (n.d.). In www.azleg.gov. Retrieved April 16, 2025, from
https://www.azleg.gov/arsDetail/?title=28

Electronic Records Access Bond. (n.d.). In Department of Transportation. Retrieved April 16, 2025, from
https://azdot.gov/mvd-doc-lib/electronic-records-access-bond

What is a Surety Bond? (n.d.). In Lance Surety Bonds. Retrieved April 16, 2025, from
https://www.lancesuretybonds.com/learn/what-is-a-surety-bond